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Events
Documentation Fundamentals

How to Use Go4Ellis

Overview

Connect with qualified Athletic Trainers (ATs) ready to work. Use the Go4 platform to find and hire certified professionals quickly for Prep Network events.

  • Login URL: Go4 Login
  • Username: Staffing@prepnetwork.com
  • Password: Moon129!

Go4Ellis Rep: Nicole Folgers- nicole.folgers@go4.io - 833-464-4584

1: Creating a New Job Posting

To save time, use the "Duplicate" feature from a previous job.

  1. Locate Template: On the Dashboard, enter the Event Name in the search field.
  2. Duplicate: Click Duplicate on a similar past event.

  1. Basic Details:
    • Clinic Name: Use the format: [Brand] [Event Name] (e.g., PRZ Battle in the Bluegrass State).
    • Sport: Select the appropriate sport.
    • Demographics: Verify that Age Groups and Gender are correct.

  2. Venue Information:

    Log into the Events App.

  • Search for the event and click under Registrations (e.g., "83 Teams") to view specific venue details.

Location Setup (in Go4Ellis):

  • Enter the number of event locations.
  • Address: Type the venue name to pull the official address.
  • Attendees: Set to #
  • Courts/Fields: Verify the count in the Events App and enter it here.
  • Click Save and Continue.

2: Scheduling & Rates

  1. Schedule Type: Select One Time, then click Edit.
  2. Shift Configuration: Manually add shifts per venue based on the brand:
    • PRZ (7 on 7): Sat (8am–10pm), Sun (8am–6pm).
    • Prep Dig (PD): Fri (8am–10pm), Sat (8am–10pm), Sun (8am–6pm).
    • PH/PGH/Prep Hoops Next: Refer to Event page
    • Go to the events page and click on view event on the left to take you to the event web page to view the event hours.

  • Note: You may shorten shifts to split between two ATs if a position is hard to fill, though a single AT for the whole event is preferred.
  1. Staffing Ratio: 1 Athletic Trainer per venue unless specified otherwise
  2. Hourly Rate: Start at $35/hour. If the job remains unfilled as the event date approaches, incrementally increase the rate up by $5 to $10 up to $65/hour.

3: Finalizing the Post

  1. Supplies & Equipment: Select AED, Ice, and Water.

  1. Contact: Check the box for Use Go4 Account Contact.
  2. Responsibilities & Check-in: Leave as the default template settings.

  1. EAP: Select Auto-Generate to link nearby emergency services.

  1. Review & Post: Review the estimated total and click List Job

4: Reviewing Applicants

  1. Navigate to the Dashboard and click on Applicants.

2. Click on event name

3. Click on view

Click on ATSv

Selection Criteria:

  • Check Reliability Score and Prep Network Shifts Worked.

  • Prioritize ATs who can work the entire duration of the event.
  • If a candidate has a high ranking but hasn't worked for PN yet, accept them to help build our database.
  1. Coordination: If there are multiple venues, review all venues and athletic trainers that have applied to work to make sure that you can cover all shifts with the trainers that have applied.
  2. Click Accept
  3. 24/48 hours + go back into Go4Ellis and see if they confirmed to work the shifts or not. The other candidates will go on a waitlist in case the athletic trainer declines.

5: Internal Staffing Database (Events App)

Once an AT is confirmed, add them to the internal system:

  1. Existing Staff: Operations > Staffing > Staff Database>Search Name>Add Event.
  2. New Staff: Events > Event name in search field> Staffing>Add Staff
  3. Enter their contact info, state, and role as Athletic Trainer select individual

6: Communication Workflow

1. Confirm Availability (2 Weeks Out): Email the AT to confirm:

"David, with the [Event Name] less than two weeks away, I wanted to confirm you are still available to work at [Venue Name/Address]. [List Shift Times]. Please arrive 15 minutes early."

2. Upon Confirmation: Email the following documents:

  • Uniform Guidelines
  • Athletic Trainer Responsibilities Sheet
  • Incident Form & Process Sheet

3. Reminder (Week of Event):

  • Once the event schedule is finalized:
    • Check the Schedule: go to the #eventcontentcoverage Slack channel (request access if needed) to review the game schedules.
    • Verify Go4Ellis: Cross-reference the Slack schedule with Go4Ellis to ensure scheduled work times are accurate. This prevents overpayment for unneeded hours.

Notify the Athletic Trainer: Send a text message to the athletic trainer to confirm the event details and notify of any changes to their work hours.

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